Upwork is the world’s largest freelancing website. Each year $1.7 billion of work happens through Upwork, allowing businesses to get more done and helping professionals break free of traditional time and place boundaries and work anytime, anywhere on projects they love. At Upwork, you’ll help build on this momentum. Together, we’ll build economic and social value on a global scale, providing a trusted online workplace for businesses to connect with extraordinary talent and work without limits.
This is an internal position at Upwork on a contract basis.
We are looking for an administrative assistant to help the international recruitment team effectively organize the interviewing process with candidates all over the world.
The main challenge — finding a free slot in the schedules that are busy by default, politely agreeing with all parties the convenient time for an interview.
▢ agreeing time, scheduling interviews with interviewers and candidates located in different countries and continents (USA, Latin America, Europe, Asia);
▢ adding data about interviews and candidates into the database;
▢ preparing weekly reports based on collected data;
▢ other administrative tasks.
The area where you can work and develop after doing the main tasks — updating and improving recruitment documentation (this is optional).
▢ good planning, organizational and time-management skills;
▢ experience of communication with clients;
▢ love for details;
▢ upper-intermediate English or higher;
▢ good excel/spreadsheet skills, the experience of creating charts, reports etc.;
▢ ability to overlap with the US office 3 hours a day at
As a plus
▢ recruitment experience;
▢ advanced writing skills.
Advantages of this offer
▢ professional recruitment environment;
▢ communication with top-level engineers and interviewers;
▢ excellent international teamwork experience;
▢ stable long-term work on a remote basis;
▢ flexible schedule.
Keep in mind this is not a temporary assistant position with a transition to a recruitment role. We would need your help with decreasing the administrative responsibilities of recruiters at least for 1.5 years.